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Sharing an "Invite-Only" vs "Public" event

Different ways to share your event depending on whether you're using an invite list. Covers email invites, event URL, QR code, and public events with an invite list.

Still deciding how to share your event, whether to keep it public or use an invite list? This article walks through your options for making your event go live.

Make sure your event is published

The first step to sharing your event and receiving registrations is to publish it, which gives your invitees access to the registration form. For a step-by-step guide, see How do I publish my event?

Sharing an "Invite-only" event

Using an invite list automatically makes your event invite-only, so only the people on your list can register. If you choose this option, there are several ways to share the event.

Send email invitations

Before choosing this option, make sure every invitee on your list has an email address assigned. Then use the Email Builder Overview to create a personalized, fully branded invitation.

Tips:

  • Make sure all invitees have unique email addresses, since the system sends only one email per unique address.

  • The system requires at least one email address per group.

Invite-only events can also be shared with the event QR code or URL, both covered below.

Sharing a "Public" event

If you leave your event status as Public, your event form is accessible to anyone with your event URL.

Share the event URL

You can share your event URL however you like. For details, see Where do I find my event URL?

Share the event QR code

Upgraded users can download QR codes for paper invitations or online sharing from the Publish & Invite section. For step-by-step instructions, see How to download a QR code for your event. You can also review our tips for using QR codes on paper invites.

What if my event is "Public" with an invite list?

If you imported an invite list but also want people who aren't on it to register, you can still use all of the sharing options above.

Tips:

  • The invite list still activates the "Find My Invitation" block in your event form, regardless of event status. You'll want to adapt that block's wording to suit all invitees, whether they're on the invite list or coming from the event URL. To do this, go to Setup > Event Settings > Languages & Translations > Customize.

Note: The "Additional guests" restriction from the invite list no longer applies to invitees, so they'll be able to bring as many +guests as they wish.

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