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How do I import my Invite List from a spreadsheet?
How do I import my Invite List from a spreadsheet?

Tips on importing your invitees from a spreadsheet into your Invite List on RSVPify

Updated over a week ago

You can import a list of invitees from a spreadsheet and include key pieces of information about your invitees like their email address and how many additional guests (if any!) each invitee may choose to bring to your event.

Step 1: Create your invite list spreadsheet

For the most seamless import process, we recommend using our template when creating your invitee list. You can import a .xlsx or .csv file.

We recommend including all 7 columns in the template, even if you choose not to add any information to a given column. Some important tips:

  • Each invitee must have a FIRST NAME, and/or LAST NAME, and/or EMAIL ADDRESS

  • EMAIL ADDRESS is only needed if you plan to send email invitations or allow invitees to locate their invitation by email address

  • Use the GROUP ID field to connect guests who will reply as part of the same group (e.g. couples, families, etc.)

  • Use the ADDITIONAL GUEST(S) ALLOWED (+1’s) field to control how many guests an invitee can bring with them (applies to invite-only, private events).

  • Be sure your spreadsheet includes column headers in the first row.

Your spreadsheet should look like this:

  • Group ID: Be sure that each group (individuals that will be RSVPing as one group like families or couples) have the same Group ID. If all of your guests are individuals (e.g. for corporate events), you can leave this column blank or simply give a distinct integer for each guest. If you do not do this properly, your entire guest list will be listed in a single Party (which is no good). Learn more here.

  • Additional Guests Allowed: If you would like for your guest(s) to be able to bring a +1, simply type in the number of guests allowed for an individual invitee. Your guests will be prompted during the RSVP process to provide the name of their +1 if s/he indicate that they are bringing a guest. If your invitee(s) can bring as many guests as they want, simply type in 'Unlimited'.

  • Email addresses: Email addresses are only necessary if you intend on sending digital invitations (note that you can also collect them from guests during the RSVP process). Only one email address can be uploaded for each group so it makes sense to list the primary guest (e.g. head of household) first as that's who will be receiving the digital invitation (and likely RSVPing on behalf of the group).

  • Titles: if you do not intend on including titles for your event, you can leave this column blank.

  • Tags: use tags to categorize your invitees, invite them to secondary events or ask questions to specific guests. Tags can be anything you'd like. To add multiple tags to one invitee, use commas to separate each tag. You can leave this column blank if you aren't using tags, and you can still add tags to your invitees after import (here's how).

Step 2: Upload a list of your invitees using the Import feature

In your event's left navigation menu locate Invite List and then click on Import. Select and upload the spreadsheet you created. You will be asked to map your columns and preview the Invite List before the import is done.

You will be asked to select if your event is public or private and invite-only.

Invite list import - RSVPify

Step 3: Confirm your Invite List imported as-desired

Head over to the Invite List and confirm that the desired details and grouping are imported as you'd like.

Need more help? Get support from our Community Forum.
Find answers and get help from the RSVPify Support team and our community.

Keywords: invite list import, guest list import, importing list, upload list, spreadsheets

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