Overview
Badge printing lets you:
Create custom badge templates
Personalize badges with attendee information
Display registration form responses
Display imported guest list data
Add logos, images, and static text
Print badges on demand during check-in
Export badges for pre-event printing
It's ideal for conferences, alumni events, networking events, schools, nonprofit galas, corporate meetings, and any event where attendee identification matters.
Badge elements you can add
Use any combination of these elements in your badge design.
Attendee information
Full name
First name
Last name
Guest tag
Confirmation number
Registration data
Any custom question collected through your registration form, for example:
Company
Job title
Dietary preference
Membership level
Session selection
Imported guest list fields
Any custom field imported through your guest list, for example:
Graduation year
Team name
Department
Membership ID
Preferred name
If a guest has no data for a field, that field simply stays blank on their badge.
Static text
Text that appears on every badge, for example:
Event name
Sponsor name
Conference theme
Staff or VIP labels
Safety instructions
Images and logos
Add logos and graphics to personalize your design.
Check-in QR code
Optionally add a check-in QR code to badges.
💡 Check-in QR codes are for RSVPify check-in and attendee identification only. They aren't lead-capture QR codes and aren't intended for exhibitor lead-retrieval systems.
Create a badge template
Go to Check-In > Settings > Badging, then click an element to add it to your badge. Once it's on the preview, drag and drop it wherever you want.
Arrange elements
Drag and drop elements anywhere on the badge
Resize and position content
Add multiple text elements
Add logos and images
Edit text styling
Double-click any text element to change the font size, adjust formatting, align text, or update styling.
Save your template
Select Create New Template to save your design for future use.
Badge template best practices
For the most readable badges, consider including:
Conferences
Full name
Company
Job title
Schools and universities
Full name
Graduation year
Affiliation
Networking events
First name
Last name
Company
Galas and fundraisers
Full name
Table assignment
Guest tag
Keep designs clean and avoid overcrowding badges with too much information.
Option 1: Export badges for bulk printing
If you prefer to print badges before your event:
Create and save your badge template.
Go to Export Badges.
Select Generate PDF.
Choose your preferred page layout.
Download the PDF.
You can print exported badges using:
Standard office printers
Avery-compatible badge stock
Commercial print vendors
This option is ideal for large events where badges are prepared before attendees arrive.
Option 2: Print badge labels during check-in
For events where attendees get their badge on arrival, RSVPify supports on-demand printing with compatible Brother QL label printers. Instead of printing a full page of badges in advance, RSVPify automatically prints a single adhesive badge label as each attendee checks in.
This workflow is ideal for:
Conferences
Networking events
Fundraisers
Alumni events
Corporate meetings
Events with walk-up registrations or last-minute attendee changes
What prints?
Each check-in prints a single badge label with the information from your selected template, such as:
Attendee name
Company
Job title
Graduation year
Guest tag
Check-in QR code
Custom registration fields
Logos or graphics
The printed badge is an adhesive label you can apply directly to clothing or slip into a badge holder.
Supported printer and labels
RSVPify currently supports Brother QL label printers. We recommend the Brother QL-820NWB.
Recommended label stock: 2-3/7" x 100' (62mm continuous roll).
❗ Printing directly from a Brother QL printer supports black only (plus red on compatible media), and background colors aren't supported. For complex full-color designs, use the PDF export option instead.
Set up on-demand printing
Install the RSVPify Desktop App on your Windows or macOS computer.
Open the app, sign in, select your event, and open the Settings tab to configure badging. Connect your Brother QL printer and confirm the app recognizes it.
Select the badge template you'd like to use for on-site printing, or create and save a new one.
Run a test print before your event to confirm printer connectivity, badge layout, label sizing, and text readability.
Choose how badges print: automatically after each check-in, manually as needed, or reprint lost or damaged badges.
Print or reprint a badge
Open the Check-In tab.
Select the attendee.
Click Print Badge.
A single badge label is sent directly to the connected Brother printer.
Need more help? Get support from our Community Forum.
Find answers and get help from the RSVPify Support team and our community.